Privacy Policy
Effective Date: 2/14/2026
Welcome to Urban Scholarships.
We are a nonprofit public charity recognized under Section 501(c)(3) of the Internal Revenue Code.
We are committed to protecting the privacy, confidentiality, and security of the individuals who visit our website and apply for our programs.
This Privacy Policy explains how we collect, use, store, and protect your information.
1. Information We Collect
We collect information that you voluntarily provide to us, including:
A. Personal Information
- Full name
- Date of birth
- Mailing address
- Email address
- Phone number
- Government-issued identification (if required for eligibility verification)
B. Application Information
- Written responses
- Educational plans
- Financial need statements
- Supporting documentation (program outlines, invoices, enrollment confirmations, etc.)
C. Tax Information (If Required)
If selected for an award and if required for IRS reporting purposes, we may request:
- Form W-9
We do not request Social Security Numbers during the general application process unless legally required after selection.
D. Website Usage Information
When you visit our website, we may automatically collect limited technical information such as:
- IP address
- Browser type
- Device type
- Pages visited
- Date and time of access
This information helps us improve our website and user experience.
2. How We Use Your Information
We use the information we collect to:
- Review and evaluate grant applications
- Verify applicant eligibility
- Communicate with applicants
- Disburse grant funds
- Comply with legal and regulatory obligations
- Maintain internal records
- Improve our programs and website
We do not sell, rent, or trade your personal information to third parties.
3. Legal Basis for Processing (If Applicable)
We process personal information based on:
- Your consent when submitting an application
- Our legitimate charitable interests
- Compliance with legal and tax obligations
4. Data Sharing & Disclosure
We may share information only in the following limited circumstances:
A. Internal Review
Application materials may be reviewed by:
- Authorized staff
- Grant review committee members
- Board or advisory panel members
All reviewers are required to follow confidentiality standards and conflict-of-interest policies.
B. Legal & Regulatory Requirements
We may disclose information if required by:
- Federal, state, or local law
- IRS reporting requirements
- Court order or legal process
C. Service Providers
We may use secure third-party providers for:
- Website hosting
- Cloud storage
- Application processing
- Accounting or tax services
These providers are required to maintain appropriate security safeguards.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information from:
- Unauthorized access
- Disclosure
- Alteration
- Destruction
Sensitive documents, including identification and tax forms (if collected), are stored securely with restricted access.
6. Data Retention
We retain personal information only as long as necessary to:
- Fulfill our charitable mission
- Complete the grant review process
- Meet legal, tax, and regulatory obligations
Application records may be retained for a period consistent with nonprofit best practices and regulatory requirements.
8. Children’s Privacy
Our programs are intended for individuals 18 years of age or older.
We do not knowingly collect personal information from individuals under 18.
9. Public Announcements
If selected as a grant recipient, we may request permission to publicly share:
- Your name
- Your story
- Your photograph
Public recognition is voluntary and requires your consent.
10. Third-Party Links
Our website may contain links to third-party educational providers or resources.
We are not responsible for the privacy practices of those websites.
11. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time.
Changes will be posted on this page with a revised effective date.
Continued use of our website after changes are posted constitutes acceptance of the updated policy.
12. Contact Information
If you have questions about this Privacy Policy or how your information is handled, please contact:
URBAN SCHOLARSHIPS
10280 Tercel Dr, Peyton CO 80831
outreach@urbanscholarships.com